1:1 Mobile Device Contract

Holbrook Public Schools 

1:1 Mobile Device Program 

Use of Technology 

Our mobile device program is divided into two sections. The first one is for the JFK Elementary School and the second one is for the Holbrook Middle High School. 

At the elementary school, iPads will be issued to students in Preschool through grade 2, while Google Chromebooks will be issued to students in grades 3 through 5. This program will allow the following scenarios. 1. A device will be assigned to all students during school sessions in a 1:1 modality. 2. The same device assigned to the students in the 1:1 modality will be available to take it home if the parent/guardian opts in for this option. 

3. If the parent/guardian decides not to take the device home, then the 1:1 modality will still be available for the student at the school. 

4. If the parent/guardian opts in for remote learning, a device in the 1:1 modality will be assigned to take home full time. 

At the Holbrook Middle High School, all students in grades 6-12 will be issued a Google Chromebook for educational use in school and at home no matter the type of program they decide to opt in. 

This document provides students and their parents/guardians information about the general use of technology, ownership of the devices, rights and responsibilities of the device, educational use, care of the mobile device and good digital citizenship. Additionally, the last page is a Mobile Device Agreement form for parents/guardians to complete. 

Students and their parents/guardians are reminded that use of School Technology is a privilege and not a right, and that everything done on any School-owned computer, network, or electronic communication device may be monitored by school authorities. Inappropriate use of School Technology can result in disciplinary consequences as stated in the Student Handbook. 

Ownership of the Mobile Device 

Holbrook Public Schools retains sole right of possession of the mobile device. Holbrook Public Schools lends the mobile device to the students for educational purposes only for the academic year. Additionally, Holbrook Public Schools administrative staff and faculty retain the right to collect and/or inspect the mobile devices at any time, including via electronic remote access and to alter, add or delete installed software or hardware.

Last review: 08/18/2021 

Receiving your Mobile Device 

Parent/Guardian Signature 

All parents/guardians are required to sign the Holbrook Public Schools Mobile Device Agreement before a mobile device will be issued to their student. Parents/guardians will indicate if they wish their child to NOT take the device home and they will be responsible to provide a device to ensure remote learning. 

Transfer/New Student Distribution 

Both students and their parents/guardians must sign the Holbrook Public Schools mobile device Agreement prior to picking up a mobile device. 

Returning your Mobile Device 

End of Year 

At the end of the school year, students will turn in their mobile devices, chargers, and cases. Only original parts are accepted. Failure to return the mobile device or its accessories will result in the following fees: 

iPad: $299 

Google Chromebook: $310 

Chrome Charger: $49 

iPad Charger: $38 

Case (all case parts must be included): $35 

The privilege to have a mobile device for the next school year can be denied if outstanding replacement charges and equipment are not recovered. If all charges are covered, 1:1 privileges can be reinstated (under the discretion of the principal and IT Department). 

Seniors will not be allowed to participate in graduation and senior activities until the mobile device and all original accessories are returned or paid for in full. 

All fines should be covered in order to get a mobile device for the 1:1 program. Due to COVID-19 daily loaners will not be provided. 

Transferring/Withdrawing Students 

Students that transfer out or withdraw from Holbrook Public Schools must turn in their mobile devices, chargers, and cases to school office personnel on their last day of attendance. 

Collection Agency

If the mobile device or its accessories are not returned, they must be paid for according to the fees listed above. Holbrook Public Schools reserves the right to use a collection agency in order to collect any lost, unreturned or damaged property related to mobile devices. 

Last review: 08/18/2021 

Rights and Responsibilities 

Responsibility for Electronic Data 

The students are solely responsible for any apps or extensions on their mobile devices that are not installed by a member of the Holbrook Public Schools technology staff. Students are responsible for backing up their data to protect from loss. Users of School Technology have no rights, ownership, or expectations of privacy to any data that is, or was, stored on the mobile device, school network, or any school-issued applications, and are given no guarantees that data will be retained or destroyed. 

Operating System and Security 

Students may not use or install any operating system on their mobile device other than the current version of Chrome OS that is supported and managed by the school. 


? The mobile device operating system, iOS, Chrome OS, updates are pushed automatically. Students do not need to manually update their mobile devices, unless directed by a teacher, administrator, or the IT Department. 

Virus Protection 

? Mobile devices use the principle of “defense-in-depth” to provide multiple layers of protection against viruses and malware, including data encryption and verified boot. 

? There is no need for additional virus protection. 

Content Filter 

The school utilizes an internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA). All mobile devices will have all internet activity protected and monitored by the school while on campus. If an educationally valuable site is blocked, students should contact their teachers to request the site be unblocked. Parents/guardians are responsible for filtering and monitoring any internet connection students receive that is not provided by the school. 


Google Apps for Education 

? Chromebooks seamlessly integrate with the Google Apps for Education suite of productivity and collaboration tools. This suite includes Google Docs (word processing), Sheets (spreadsheets), Slides (presentations), Drawings, and Forms. 

? All files are stored in the cloud.

? For iPads a mobile device management (MDM) was installed and apps are managed remotely. All the Google suites will be installed and apps requested by the school. 

Chrome Web Apps, Extensions and Apple Store 

? Students are responsible for the web apps and extensions they install on their Chromebook devices. Inappropriate material will result in disciplinary action. 

Last review: 08/18/2021 

? Only educational games are allowed on mobile devices. All games must be approved by a teacher. 

? The Apple Store is not activated since the iPads do not contain users on the iCloud, so apps are installed automatically for the MDM. 

Mobile Device Identification 


? The IT Department will maintain a log of all mobile devices that includes the mobile device serial number, asset tag code, name and ID number of the student assigned to the device. 


? Each student will be assigned the same mobile device for the duration of his/her time at Holbrook Public Schools depending on the program they opt in. Take good care of it! 

No Expectations of Privacy 

Students have no expectation of confidentiality or privacy with respect to any usage of a mobile device, regardless of whether that use is for school-related or personal purposes, other than as specifically provided by law. The school may, without prior notice or consent, log, supervise, access, view, monitor, and record use of student mobile devices at any time for any reason related to the operation of the school. By using a mobile device, students agree to such access, monitoring, and recording of their use. 

Monitoring Software 

? Teachers, school administrators, and the technology department staff may use monitoring software that allows them to view the screens and activity on student mobile devices. 

Educational Use 

School-issued mobile devices should be used for educational purposes. Students are to adhere to the Acceptable Use Policy and all corresponding administrative procedures at all times. 

Students are the intended users of mobile devices. These devices are not intended to be used beyond the educational needs of the Holbrook Public School student. Mobile devices are not intended for personal, recreational, financial, business or employment needs by the student or any member of the student’s family. 

Using your Mobile Device at School 

Students are expected to bring a FULLY CHARGED mobile device to school every day to all classes with the case unless specifically advised not to do so by their teacher. Students are discouraged from sharing devices.

Students who elect to share their devices with others are still fully responsible for the care and condition of the device and all accessed content. 

Charging Mobile Devices 

? Mobile devices must be brought to school each day with a full charge when they are allowed to take home. 

? Students must charge their mobile devices at home every evening when they are allowed to take them home. 

Last review: 08/18/2021 

? For students that are leaving their devices at school, these need to be placed in the carts at the classroom. 

? An uncharged mobile device is in violation of this agreement, and a loaner device is not guaranteed unless a device is turned in for repair or other fault

Backgrounds and Themes 

? Inappropriate media may not be used as mobile device backgrounds or themes. No images or graphics containing people can ever be used as a background or theme. The presence of such media will result in disciplinary action. 


? Sound must be muted at all times unless permission is obtained from a teacher. 

? Headphones may be used at the discretion of a teacher. 

? Students should have their own personal set of headphones for sanitary reasons. The School District will not provide these accessories. 

Printing (Not available under COVID-19 protocols) 

? Students will be encouraged to digitally publish and share their work with their teachers and peers when appropriate. 

? Wireless printing is available only at the Library, but it may be limited at any time. 

Logging into a Mobile Device 

? Students will log into their mobile devices using their school issued Google Apps for Education account. These accounts end with “@holbrook.k12.ma.us.” 

? Students should never share their account passwords with others, unless requested by an administrator. 

Managing and Saving your Digital Work with a Mobile Device 

? The majority of student work will be stored in Internet/cloud based applications and can be accessed from any computer with an Internet connection and most mobile Internet devices. ? Some files may be stored on the mobile device hard drive or flash memory. ? Students should always remember to save frequently when working on digital media. ? The school will not be responsible for the loss of any student work. 

? Students are encouraged to maintain backups of their important work on a portable storage device or by having multiple copies stored in different Internet storage solutions. 

Borrowing Mobile Devices from the Library

? Mobile device loaners will not be given to students unless they pass in their broken mobile device to be sent out for repairs or this is their first time requesting a loaner mobile device. ? If a mobile device malfunctions during the school day after 8 a.m./9 a.m., the broken device may be exchanged for a loaner. Students must surrender the broken device to borrow a new one. ? Students are fully responsible for the care and condition of the loaner mobile device. ? If a student who has lost 1:1 mobile device privileges fails to return a borrowed device, they will be subject to further disciplinary action. 

Last review: 08/18/2021 

Borrowing Mobile Devices from the Library (Not available under COVID-19 protocol) ? Loaners must be borrowed before 8 a.m for the Middle-High School, and 9 a.m. for JFK Elementary School. Students should check their mobile devices as soon as they arrive at school. Students must surrender the broken device to borrow a new one. This “tech check” minimizes distractions to classroom routines and promotes student preparation. 

? Loaner mobile devices do not leave the building without administrative approval. ? All loaner mobile devices must be returned at least 5 minutes prior to the end of the school day. ? If a student is dismissed early, they must return the mobile device loaner before leaving the building. ? Students must sign out and close all programs before returning the mobile device. ? Students who borrow a mobile device are to be the only user of that mobile device and should not loan it to another student. 

Using your Mobile Device Outside of School 

Students are encouraged to use their mobile devices at home and other locations outside of school. A Wi-Fi Internet connection will be required for the majority of mobile device use, however, some applications can be used while not connected to the Internet. Students are bound by the Holbrook Public Schools Acceptable Use Policy and all other guidelines in this document wherever they use their mobile devices. 

Mobile Device Care 

Taking Care of your Mobile Device 

Students are responsible for the general care of the mobile device they have been issued by the school. Mobile devices that are broken or fail to work properly must be reported to a teacher or administrator as soon as possible so that they can be taken care of properly. Students should not wait until end-of-year collection to report damage or device malfunctions, as repairs cannot be guaranteed over the summer period. Please check with the office for days and times of tech support. School-owned mobile devices should NEVER be taken to an outside computer service for any type of repairs or maintenance. Students or parents/guardians should not attempt to make any repairs, as this will void the warranty. If the warranty is voided, the student or parent/guardian will be required to pay for repairs. Students should never leave their mobile devices unattended except locked in their locker. 1:1 mobile device privileges will be revoked for the 1:1 program after the student’s third incident per school year, whether accidental or malicious destruction and/or abuse incident (does not include mobile device malfunctions). In the case that the device is lost, stolen, or damaged beyond repair and the manufacturer refuses repair services that fall outside the warranty, the device will be revoked no matter the number of incidents on record. An assessment of the device will take place and fines will be reported to the student and parents.

General Precautions 

? No food or drink should be next to the mobile devices. 

? Cords, cables, removable storage devices must be inserted carefully into the mobile devices. ? Mobile devices should not be used or stored near pets. 

? Mobile devices should not be used with the power cord plugged in when the cord may be a tripping hazard. 

? Mobile devices must remain free of any writing, drawing, stickers, and labels. ? Heavy objects should never be placed on top of mobile devices. 

? School-supplied cases must remain on the mobile device at all times. 

Last review: 08/18/2021 

? Mobile devices should be charged in an area free of flammable materials. (not on a bed or near fabrics, paper, cloth, etc…) 

? Any device with exposed wires must be surrendered immediately. Exposed wires are a safety hazard to the user and others around them. 

Carrying Mobile Devices 

? Always transport mobile devices with care and with the screen closed. 

? Never lift mobile devices by the screen. 

? Never carry mobile devices with the screen open. 

Screen Care 

The mobile device screen can be damaged if subjected to heavy objects, rough treatment, some cleaning solvents, and other liquids. The screens are particularly sensitive to damage from excessive pressure, heat, and light. 

? Do not put pressure on the top of a mobile device when it is closed. 

? Do not store a mobile device with the screen open. 

? Make sure there is nothing on the keyboard before closing the lid (e.g. pens, pencils, or disks). ? Only clean the screen with a soft, dry microfiber cloth or anti-static cloth. 

Asset Tags and Logos 

? All mobile devices will be labeled with a Holbrook Public Schools asset tag. ? Asset tags and any other district-identifying label may not be modified or tampered with in any way. Doing so may result in disciplinary action or count towards the student’s incident quota for the year. 

Mobile Devices Left Unattended 

Under no circumstances should mobile devices be left in unsupervised areas. Unsupervised areas include the school grounds, the lunchroom, vehicles, bathrooms, computer labs, library, unlocked classrooms, locker rooms, gymnasium, and hallways. Any mobile device left in these areas is in danger of being stolen. If a mobile device is found in an unsupervised area, it should be taken immediately to the office. Multiple offenses will result in disciplinary action. 

Lost or Stolen Mobile Devices 

Any mobile devices that are lost or stolen should be reported immediately to a teacher or school administrator. Lost, stolen, or mobile devices which are unaccounted for will incur a replacement fee in order for the student to receive a replacement. If a replacement mobile device is not purchased by a

student, a loaner device may be issued, but can not be taken home. The loaner device must be returned to the media center that day. 

Mobile Device Repair Process 

All malfunctioning or damaged mobile devices should be brought to a Tech Support session, to the Media Center, or to a school administrator. While the IT Department will repair as many issues as possible on-site, some mobile devices may have to be sent to the manufacturer to go through the warranty process. mobile devices sent to the manufacturer typically take about three weeks to return. Water damage is not covered by the warranty and will be charged for such damage. When a mobile 

Last review: 08/18/2021 

device is left for repair, the student is responsible to have a backup of his/her data and remove any paper documents stored in the case. 

Mobile Device Agreement (Please return the signature page to the school) 

1:1 Student Mobile Device Contract: https://forms.gle/n2LpUNFuGuKcTr5F6

By signing below, the student and their parent/guardian agree to follow and accept: 

? Acceptable Use Policy 

? Google Education Policy 

? This mobile device Agreement in its entirety 

? Holbrook Public Schools owns the mobile device, software, charger, case, and any other issued peripherals and accessories. 

? If the student ceases to be enrolled in Holbrook Public Schools, the student/parents will return the mobile device and all of its peripherals and accessories in good working order. 

? In no event shall Holbrook Public Schools be held liable to any claim of damage, negligence, or breach of duty. 

? Privileges to have a Holbrook Public Schools-issued mobile device can be denied if there are two or more incidents of property destruction, outstanding replacement charges, or for disciplinary action. 

Student Information 

Please complete the boxes below to identify the student and their assigned device: 

Student Name: Parent Name:

Student Signature: Parent Signature:


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